Backup computer files, in the same time it takes you
save a file.
It is actually quite easy to
backup computer files.
will need to have some portable storage, like a USB drive
, an external
, a computer backup drive, or if you like you can
files you wish to keep to a CD or a DVD.
- Step 1
- The first thing we need to do is make a list of all the computer
programs that we use.
- Step 2
- Open up each program, one at a time, click on file open, and see
where the default location that program looks to get it's files.
Make a note of each location for each program.
- Step 3
- Decide which location on your computer you would like to have all of
your files located. I will use My Documents in this example.
- Step 4
- Open up My Documents, create a folder named after each program that
you would like to backup.
- Step 5 - Move
all the files that are scattered all over your computer in the folder
structure you just made. For our example, I'll move all my
files to My Documents/Word/files here. Repeat this step for
every other program.
We are going to set up all your files
in a way they
are really easy to backup in the future. Copy and paste easy.
Great, now that your folder setup is all complete, any time
like to backup your computer files, simply copy and paste to your
portable storage. If you are asked to replace this file with
a newer file say yes.
you like, you can also use a batch file to automatically do the backup
for you. As long as the folder structure stays the same where you
save all your files, a simple one line xcopy command can be used to do
all your backup with a simple click. My backup command is simply
xcopy C:\backup\*.* d:\ /d /e /v /y /h which will copy the folder
structure, and only new or different files not everything making faster.
I backup computer files about once per week, at the end of the day
I'm on my way out. Copy, paste, click yes to replace and
you're done, now just let the computer do the work.
To keep this folder structure make sure now when you save
files in any programs you use, save them to the new location inside My
Documents. After you do this for each program once, it should
automatically default to this directory.